22A - SPEC 03-044 HEATING - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 16, 2007 TITLE: CONTRACT RENEWAL FOR HEATING, VENTILATION, AND AIR CONDITIONING MAINTENANCE AND REPAIRS (SPEC. NO. 03-044) (~ ~ A U~l ~ ~ _ ~ CI MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s' Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Adelphia, Inc., d/b/a/ Chandler's Air Conditioning and Refrigeration for heating, ventilation, and air conditioning maintenance and repairs for a one-year period in an annual amount not to exceed $150,000. DISCUSSION Various agencies throughout the City have heating, ventilation, and air conditioning (HVAC) systems that require maintenance to ensure maximum efficiency and operational reliability. The contract will provide service, maintenance, parts and unit replacement as required. On July 21, 2003, the City Council awarded a contract to Chandler's Air Conditioning for a two-year period with provision for three, one-year renewals. The vendor has performed satisfactorily and has not increased pricing in four years. Chandler's Air Conditioning, a Santa Ana vendor, has agreed to renew the contract with a 16 percent increase in pricing to offset increased labor, fuel, and insurance costs. An evaluation of the increase by Purchasing staff indicates the rates offered are lower than those offered by regional competitors. Therefore, staff recommends the final renewal of the contract. FISCAL IMPACT Funds are to be charged back to various departmental Maintenance & Repairs of Buildings & Grounds accounts (object code 6261). CI~C~ \~ S~ ~ ~~ ~~ Francisco Gutierrez Executive Director Finance and Management Services Agency FG/BP/03-044RF.2:uc 2 2A~~