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Management Institute. These exercises should test both horizontal and vertical integration with response partners at the Federal, State, local, and Tribal levej This requirement is not intended to be duplicative of other existing exercise requirements. MMRS jurisdictions, in coordination with the Urban Area Working Group, where relevant, other jurisdictions and organizations within their MMRS Operational Area, State level, and multi - State, organizations, are expected to schedule, design, conduct and evaluate mass casualty exercises which are in compliance with both DHS and CDC exercise requirements and guidance. All exercises, whose purpose is to enhance MMRS relevant Target Capabilities, and which involve MMRS plans, procedures, organizations, personnel, and/or equipment, will be performance -based and evaluated. An After Action Report/ Improvement Plan (AAR/IP) will be prepared and submitted to G &T following every exercise, regardless of type or scope. AAR/IPs must be provided to G &T within 60 days following completion of each exercise (see HSEEP Volume IV for sample AAR/IP template). Currently, these AAR/IPs can be submitted through the G &T Secure Portal. However, G &T is working with other agencies to develop a national reporting system. Hiring, overtime, and backfill expenses are allowable only to perform programmatic activities deemed allowable under existing guidance. Supplanting, however, is not allowed. Up to 15% of programmatic spending may be used to support the hiring of full or part-time personnel to conduct program activities that are allowable under the entire FY 2006 HSGP (i.e., planning, training program management, exercise program management, etc). Grantees may request that DHS issue a waiver to increase that ceiling. Waiver decisions are at the discretion of DHS and will be considered on a case -by -case basis. The ceiling on personnel costs does not apply to contractors, and is in addition to eligible M &A costs and eligible hiring of intelligence analysts. Grantees may hire staff only for program management functions not operational duties. Hiring planners, training program coordinators, exercise managers, and grant administrators fall within the scope of allowable program management functions. Grant funds may not be used to support the hiring of sworn public safety officers to fulfill traditional public safety duties. Management and Administration No greater than 5 percent of the MMRS allocation may be used for M &A. Local jurisdiction subgrantees may retain and use up to 3 percent of their subaward from the State for local M &A purposes. States may pass through a portion of the State M &A allocation to local subgrantees in order to supplement the 3 percent M &A allocation allowed on subgrants. However, no more than 5 percent of the total subaward may be expended by subgrantees on M &A costs. Construction and Renovation