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State Policies and Requirements, continued <br />Post Award Post award budget, scope and time modifications must be requested using the <br />Modifications OHS Financial Management Forms Workbook, by the subgramee's <br />Authorized Agent, and submitted to the subgrantees Program Representative <br />in the Grant Administration Unit at the Governor's Office of Homeland <br />Security. Upon approval the subgrantee will be instructed to make the <br />required changes in the Office for Domestic Preparedness (ODP), Grants <br />Reporting Tool (GRT) https://www.reporting.odp.dhs.go . The subgrantee <br />may implement the modifications, and incur associated expenses, after <br />receiving written final approval of the modification from the State. <br />NOTE: Modifications can be requested once per quarter during the <br />grant performance period. Failure to submit modification requests, and <br />receive written approval prior to expenditure, could result in a reduction or <br />disallowance of that part of the grant. <br />Subgrantee Subgrantees must prepare and submit performance reports to the state for the <br />Performance duration of the grant performance period, or until all grant activities are <br />Reports completed and the grant is formally closed. Subgrantees must complete a <br />Biannual Strategy Implementation Report (BSIR) using the Office for <br />Domestic Preparedness (ODP), Grants Reporting Tool (GRT) <br />https: / /www.reporting.odV.dhs.go , and will also be required to submit <br />additional information and data requested by the state. <br />Failure to submit performance reports could result in grant reduction, <br />termination or suspension. <br />Monitoring The state is currently conducting a program of sub - grantee monitoring. The <br />Subgrantee monitoring will be conducted on the subgrantees administrative, <br />Performance programmatic and fiscal management of the grant(s). <br />These reviews may include, but are not limited to: <br />• Eligibility of expenditures <br />• Comparing actual subgrantee activities to those approved in the subgrant <br />application and subsequent modifications, if any. <br />• Ensuring that advances have been disbursed in accordance with applicable <br />guidelines. <br />• Confirming compliance with: <br />Grant Assurances. <br />— Information provided on performance reports and payment requests. <br />— Needs and threat assessments and strategies. <br />Continued on next page <br />FY06 Homeland Security Grant Program Page 12 <br />