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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 4, 2007 <br />TITLE: <br />CONTRACT AMENDMENT FOR <br />OVERHEAD DOOR MAINTENANCE <br />(SPEC. NO. 06-092) <br />NT 0 <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15f Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with Vortex Industries, Inc., for overhead door <br />maintenance by $10,000 for an annual amount not to exceed $48,428. <br />DISCUSSION <br />The City utilizes various overhead doors and automatic gates that require <br />maintenance and repair. Included are 36 front and rear apparatus room <br />overhead doors at the Fire Department's ten fire stations, the parking <br />garages at the Depot and City Hall, and security access gates at the <br />Corporation Yard. These doors and gates are operated several times daily, <br />seven days a week. A preventive maintenance contract is essential to <br />ensure full function and response at all times. The contract provides for <br />regularly scheduled maintenance as well as 24-hour emergency repair <br />response and miscellaneous repairs and parts. <br />On September 18, 2006, the City Council awarded a contract to Vortex <br />Industries, Inc. In addition to overhead doors, six Fire stations and the <br />Corporation Yard utilize manually operated gates to control access. The <br />recommended action will provide for maintenance and 24-hour emergency <br />repair of additional Corporation Yard and Fire Department gates and doors. <br />FISCAL IMPACT <br />Funds are available in the Fire Maintenance and Building Maintenance Fund <br />accounts (nos. 11-327-6291 and 73-105-6291). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />`_ <br />~~ <br />Steve W. itchfiel <br />Interim ire Chief <br />SWC/BP/06-092A.3:uc <br />Q ~~, ~.-~ <br />~~ Francisco Gutierrez <br />~,v Executive Director t~ <br />Finance & Mgmt. Services Agency <br />22A-1 <br />