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Plan Check Agreements and Appropriation Adjustments September 4, 2007 Page 2 finalized, it is recommended that the City utilize contracted plan check services on an on-call basis to address the peak workload demands more efficiently. In August 2006, City Council approved a similar request for contracted plan check services in a total aggregate amount not to exceed $500,000. Because many of the projects that were expected to enter the plan check process in FY 2006-07 are still in the planning stages, it is anticipated that these and other new projects will continue to impact the Plan Check section producing a greater workload than usual. Of eight consulting firms that responded to the original Request for a Proposal, three consulting firms continue to meet the City's requirements for availability of qualified engineering staff, turn-around time, locale, and fees. One of these recommended firms, Scott Fazekas and Associates, Inc., will provide complete plan check services at a rate not to exceed 70°s of the City's plan check fee charged to each project they receive. The other two recommended firms, Tmad, Taylor & Gaines and NYA Consulting Structural Engineers, will provide structural only plan checks on selected projects at a rate not to exceed 400 of the City's plan check fee charged to the project. All contracted firms will process any required plan revisions and deferred submittals at acceptable hourly rates. All three firms have agreed to no other add-on costs. FISCAL IMPACT Plan check fees paid to the City for each project contracted out for full plan check will fund the cost for the consultants at an amount not to exceed 70% of the plan check fee paid to the City. In cases where only structural plan check is provided by a consulting firm, the fee will be an amount not to exceed 40% of the total plan check fee paid to the City. These amounts will be recognized in the revenue account for building plan check (account no. 011-01-5401) and a like amount appropriated to the Planning and Building Agency account for contractual services (account no. 11-508-6291), not to exceed a total amount of $300,000. These allocated amounts to the Planning and Building Agency budget for contracted plan check will include only fees not included in the FY 2007- 08 revenue projection for building plan check. APPROVAL AS TO FUNDS AND ACCOUNTS: ~~ ~ ~ ~ Jay, M. Trevino Francisco Gutierrez Executive Director Executive Director `~ Planning and Building Agency Finance & Management Services Agency SB:rb sb\rfcas\2007-08\Plan Check Services Aug-07 25B-2