TELFORDS 2 - 2007 - Laserfiche WebLink

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6. Terms and Conditions of Special Note The following terms and conditions will be included in any subsequent agreement with the City. They are being repeated in this RFP due to their special impact in defining a contractual relationship between prospective Vendor/s and the City. 6.1 Background Investigations Unless exempted by the City's Information Services Manager, the Vendor will conduct a background check on each candidate (after the candidate's conditional acceptance by the City and prior to the start of any engagement with the City). This will include an Orange County and State of California criminal check, driving record check, and credit check (from all three of the major credit reporting services). Copies of the findings will be provided to the City. Contract service personnel and consultants on assignment with or in support of the Santa Ana Police Department (SAP D) may be required to pass a SAPD background investigation prior to beginning work. Full name, address, phone number, birth date, social security number and driver's license number must be furnished to the City upon request. 6.2 Certificate Of Insurance Proof of insurance is NOT required to be submitted with the proposal, but will be required prior to the City's award of any Agreement. ~Proposers should carefully consider the City insurance requirements and the related documentation included in the Sample Agreement (See Appendix D) and in the Sample Insurance Forms (See Appendix E). Proposals should be based on full and complete compliance with all parts and directions relating to these insurance requirements. 6.3 City Responsibilities There is no guarantee as to the number of times an agency will be used or the dollar amount that will be expended with them. 6,4 Cancellation The agreement may be cancelled by either party with 30 days written notice. 6.5 Documents to Be Construed Together The Request for Proposals, the Proposal, and all documents referred to in the complete specifications and the Agreement to be entered into between the Vendor and the City, and all modifications of said documents, shall be construed together as one document. March 2007 23