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MEMORANDUM To: Joseph W. Fletcher City Attorney Executive Director From: Finance & Management Services Agency Subject: Destruction of City Records Date: August 15, 2007 The Finance & Management Services Agency requests your consent to destroy the following city records in accordance with the retention schedule outlined in City Council Resolution 2006-045. RECORD CATEGORY Accounts Payable Accounts Payable Accounts Receivable Accounts Receivable Accounts Receivable Banks Capital Asset & Prop Trnsfr CDBG Central Services General Ledger Housing Assistance Journal Vouchers Labor Labor Labor Labor Overhead Distribution Accounting & Budget RECORD SERIES Vendor Claim Check Reg (AP65) Cash & Accrual Closing Collection Agency Reports Year To Date Notice to Bill Statements & Accounts Recon Reports Comm Develop Block Grant Rpt Balance Lists Expenditure & Revenue Reports Expenditure Detail Journal Vouchers Labor Internal Service Fund 86 Labor Distribution by Dept Posting Errors Labor Time Exception Sheets Indirect Cost Projects Authorization ~o , Francisco Gutierrez df DATES Fiscal year.1996/1997 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 2001/2002 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 2001/2002 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 2003/2004 & prior Fiscal year 1998-1999 & prior Fiscal year 1998/1999 & prior Fiscal year 2003/2004 & prior Fiscal year 2005/2006 & prior Fiscal year 1998/1999 & prior Fiscal year 1998/1999 & prior Fiscal year 1998/1999 & prior APPROVED AS TO FORM: r ~ ~,.:, . oseph W. Fletcher City Attorney File //Accounts Payable/Dave/Records Destruction/070726 Memo Destruction.doc 19C-2