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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 5, 2007 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />PRINTER CARTRIDGES <br />(SPEC. NO. 06-135) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15t Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Approve the second-year funding of a two-year contract with Software House <br />International in the amount of $125,000. <br />DISCUSSION <br />The City establishes contracts with vendors who provide supplies that are <br />required on a consistent basis in order to provide quality products at a <br />significant savings based on quantity pricing. All City departments <br />require computer printer cartridges and zip drives in daily business <br />operations. Currently, the City purchases over 300 different printer <br />cartridges ranging in value from $21.78 to $364.24. <br />On October 16, 2006, the City Council awarded a contract to Software House <br />International for a two-year period with provision for two, one-year <br />renewals. The first-year award, in the amount of $79,730.55, was based upon <br />prior departmental usage. However, in order to provide printer cartridges <br />at current anticipated volume, staff recommends increasing the authorized <br />dollar amount to $125,000 for the second year of the contract. There will <br />be no increase in item cost. <br />FISCAL IMPACT <br />Funds are available in the various departmental Other Materials & Supplies <br />accounts (object code 6391) <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez ~~ <br />`5~ Executive Director <br />Finance and Management Services Agency <br />FG/SH/06-135R2yrC.2:uc ~ ~ ~_~ <br />