22D - HYBRID UTILITY VEHICLES - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 5, 2007 TITLE: CONTRACT AMENDMENT UTILITY VEHICLE (SPEC. NO. 07-078) CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended FOR HYBRID ^ As Amended ^ Ordinance on 15t Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For_ CITY MANAGER RECOMMENDED ACTION CONTINUED TO FILE NUMBER Amend the contract with Villa Ford for the purchase of one hybrid utility vehicle in the amount not to exceed $27,239. DISCUSSION The Fleet Maintenance Division's annual Equipment Replacement Program is included in the City's annual budget, and identifies vehicles scheduled for replacement. Funding is monitored through a depreciation schedule established with each department. Additionally, the Fleet Division reviews the acquisition in accordance with the City's Hybrid and Alternative Fuel Vehicle Acquisition Policy. Currently, hybrid vehicles are available in the midsize utility vehicle category. The Community Affairs Division of the Parks, Recreation and Community Services Agency schedules events at many of the 39 park facilities located in the city, including ribbon cuttings, monthly volunteer park clean-ups, signage delivered for walking class and the Mothers Day event at the stadium. Utility vehicles are used to transport staff and supplies as required. One 1998 Chevrolet Utility Vehicle in worn condition has been approved for replacement in the current fiscal year. On October 1, 2007, the City Council awarded a contract to Villa Ford for the purchase of seven hybrid utility vehicles. The vendor has offered to extend the same terms and conditions for one additional hybrid utility vehicle. Staff recommends the purchase of the Ford Escape Hybrid. FISCAL IMPACT Funds are available in the Equipment Replacement account (no. 76-145-6641). ~ ng1,ri~~~ > 1.~ o - Francisco Gutierrez Executive Director Finance and Management Services Agency FG/KM/~7-O7f~A _ ~ :>>r. 22~-1