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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 5, 2007 <br />TITLE: <br />CONTRACTS AWARD FOR <br />VEHICLE BODY REPAIR <br />(SPEC. NO. 07-086) <br />r <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 151 Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for vehicle body repair for a one-year period, with <br />provision for two, one-year renewals, in the annual aggregate amount not to <br />exceed $150,000 with the following Santa Ana vendors: <br />Doffo Automotive, Inc. <br />Eleganze Auto Body Shop <br />Kelly's Body Shop Inc. <br />DISCUSSION <br />1 Day Paint & Body Centers, Inc. <br />Top Finish Collision Center Inc. <br />The Finance and Management Services Agency Fleet Maintenance Division is <br />responsible for the maintenance and repair of approximately 600 vehicles, <br />including police patrol sedans. Body, frame and certain mechanical and <br />electrical system repairs are often contracted out. The contracts permit <br />prompt and efficient repair of vehicles with a minimum interruption of <br />service. <br />The City's intent is to establish contracts with Santa Ana vendors for <br />vehicle body repair. The notice inviting bids was advertised on September <br />27, 2007, and bids were solicited. 13 Invitations For Bid were mailed to <br />Santa Ana vendors and five bids were received. Three of the respondents <br />meet technician professional certification requirements (Doffo Automotive, <br />Eleganze Auto Body and Kelly's Body Shop), while 1 Day Paint & Body Centers <br />and Top Finish Collision Center currently do not. <br />Staff recommends awarding contracts to the five local vendors, with the <br />caveat that only those with certification will be offered the opportunity <br />to competitively quote on each job. The uncertified vendors will be <br />notified of upcoming jobs for quote once proof of certification is provided <br />to the City. The aggregate annual amount is based upon past usage and <br />staff projections for this contract period. <br />22E-1 <br />