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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 5, 2007 <br />TITLE: <br />AMENDMENT TO AGREEMENT KITH <br />GRAFFITI TRACKERS <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15f Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and authorize the City Manager and <br />Clerk of the Council to execute an amendment to the agreement with <br />Graffiti Trackers in the amount of $148,000 for a total not to exceed <br />contract amount of $233,000. <br />DISCIISSION <br />On February 5, 2007, City Council awarded a contract to Graffiti Trackers <br />in the amount of $85,000 which included the cost to purchase the cameras <br />in the amount of $37,000 and the cost to analysis the photos in the <br />amount of $48,000 for the first year. Graffiti Trackers services include <br />examination, data entry and cataloging of the information from <br />photographs of the graffiti taken by the abatement crew into a relational <br />database accessible by the Graffiti Task Force. <br />The City originally estimated between 601 and 800 photos would be <br />uploaded to the Graffiti Tracker system weekly. Since the beginning of <br />the program the average numbers of photos uploaded by the City range from <br />2,000 to 3,500 pictures a week. This is more than double the range that <br />was agreed upon in the original contract. Therefore staff is <br />recommending an amendment to cover the cost for the increase in photos. <br />The monthly cost of the contract will increase from $4,000 to $8,000 per <br />month beginning November 1, 2007. <br />The Graffiti Task force's efficiency has been significantly increased due <br />to the Graffiti Tracker program. The amount of time it takes to remove <br />graffiti and extract data from the system to assist in the criminal and <br />investigative process has been reduced. The current agreement expires in <br />three months on February 4, 2007. Therefore, staff is recommending <br />extending the agreement through June 2009 with an option to extend for <br />one additional year upon mutual agreement. <br />25J-1 <br />RECOMMENDED ACTION <br />