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<br />ATTACHMENT B <br /> <br />HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS <br /> <br />1. A letter on your letterhead that includes or states the followin2: <br /> <br />A. Your agency's request for reimbursement in the amount of $ <br />B. Against Grant # 2007-DJ-BX-0523; <br />C. Certification that you complied with all procurement procedures outlined <br />in your agency's procurement manual and financial and administrative <br />requirements set forth in the current OJP Financial guide. <br />D. Name of payee and address of where payment is to be sent <br />E. Letter is to be signed by the person authorized in the JAG Program MOD. <br /> <br />2. Reauired attachments to the letter: <br /> <br />A. Your agency is required to submit quarterly Financial Status Report <br />(FSRs) using a Standard Form 269A (SF-269A). This report reflects the <br />actual federal monies spent, unliquidated obligations incurred, and the <br />unobligated balance of federal funds. The FSR is due at the Sheriffs <br />Department Financial Division no later than 15 days following each <br />calendar quarter, even if you don't have any reimbursement claims. The <br />reporting quarter end dates and due dates are as follows: <br /> <br />Qtr. ending 03-31- YY due no later than 4/15 <br />Qtr. ending 06-30-YY due no later than 7/15 <br />Qtr. ending 09-30-YY due no later than 10/15 <br />Qtr. ending 12-31- YY due no later than 01/15 <br /> <br />A helpful hints guide for completing FSRs is available at the JAG website <br />at: http://www.oip.gov/BJA/grant/iag.html <br /> <br />B. All invoices and relevant purchase orders pertaining to federal monies <br />spent. <br />C. Time Sheets and part of payroll register showing personnel name or other <br />individual identifier and details of payroll costs claimed, if any. <br />D. Copies of signed check(s) forpurchase(s); <br /> <br />All of the above documentation must be provided or your claim cannot be <br />processed. <br /> <br />If you have any questions please call Herminn Vengco at (714) 834-6684. <br />Send your claim to the Attention of Herminn Vengco at 320 North Flower Street Suite <br />108, Santa Ana, Calif. 92703. <br /> <br />