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f. Develop a comparison of fee levels among other selected cities. <br />g. Install PRM user fee software (Excel Worksheets) <br />i. Allows the city to update information on an annual basis <br />g, Work Plan: <br />Step I: Pro~ct Introductory Meeting <br />To ensure a successful start, PRM recommends holding an introductory meeting with key staff members that <br />include both general fund departments and non-general fund departments. Of course, PRM will look to c'ny <br />staff for guidance for the purpose and content of the meeting and for a list of invitees. PRM considers an initial <br />meeting designed to review the project's overall goals and objectives vital to a successful outcome. Agenda <br />items for the introductory meeting could include: <br />- An explanation of the cost plan and user fee analysis process <br />- The purpose of a full cost swdy <br />- How other cities use full costing <br />- Example summary reporrs produced by the project <br />- Questions and answers <br />- Etc. <br />Step 2: Data Review <br />As soon as possible, lists of basic data requirements will be developed. They include: lists of selected staff <br />salary levels, benefit cost detail, operational budgets, transaction statistics, etc. PRM will work with the city to <br />develop and gather needed data in the most efficient way. Once this basic data is acquired, the cost plan and <br />rate structures will be developed. <br />Step 3: Cost Allocation Plan Review: <br />PRM will review the allocations from the most recently prepared cost allocation plan and ensure that those <br />citywide overhead cosu are included accurately into the PRM user fee worksheets. <br />Step 4• User Fee Direct Cost Analysis: <br />a) l~cPr Fee Inventory: Working with city staff, an inventory of all current. user fee charges will be <br />developed. This list will include all general fund services provided to the public for which fees are charged. <br />The objectives of the inventory are to identify all general fund user fee charges matched to the departments <br />which supply the services. In some cases, more than one department will participate on a particular service. <br />Information such as the following will be reviewed: <br />- fee history <br />- rate increase history <br />- revenue history <br />- fee purpose <br />- # of units completed each year <br />Y departments providing service <br />.~ <br />r ~" <br />