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III <br />PAYMENT <br />§301. Payment of Grant Funds and Method of Payment <br />A. The CITY may a) transfer to SUB -RECIPIENT, equipment or services <br />purchased with grant funds; or b) reimburse SUB -RECIPIENT for the purchase <br />of authorized equipment, exercises, services or training upon receiving prior <br />written approval from CITY or its designee and in accordance with grant <br />guidelines and in full compliance with all of the SUB -RECIPIENT'S purchasing <br />and bidding procedures. SUB -RECIPIENT shall specify the equipment, <br />exercises, services or training to be purchased using the Application for Project <br />Funding, attached hereto as Exhibit C. Funds may be used for planning, <br />exercises, organizational and training activities, and the purchase of equipment <br />as described in Section 202 above. <br />B. SUB -RECIPIENT shall provide quarterly invoices to the CITY requesting <br />payment and all supporting documentation. Each reimbursement request shall <br />be accompanied by the Reimbursement Request for Grant Expenditures <br />(attached hereto as Exhibit E) detailing the expenditures made by SUB - <br />RECIPIENT as authorized by Section 202 above. For equipment for which <br />SUB -RECIPIENT is requesting reimbursement, all appropriate back-up <br />documentation must be attached to the reimbursement form, including <br />invoices, proof of payment and packing slips. For training reimbursements, <br />SUB -RECIPIENT must include a copy of any certificates issued or a copy of <br />the class roster verifying training attendees, proof that an OHS tracking number <br />has been assigned to the course, timesheets and payroll registers for all <br />training attendees, and receipts for travel expenses related to the training. For <br />regional project reimbursements, SUB -RECIPIENT must include approval from <br />the lead agency for all submitted invoices. <br />C. Payment of final invoice shall be withheld by the CITY until the SUB - <br />RECIPIENT has turned in all supporting documentation and completed the <br />requirements of this Agreement. <br />D. It is understood that the CITY makes no commitment to fund this <br />Agreement beyond the terms set forth herein. <br />E. Funding for all periods of this Agreement is subject to the continuing <br />availability to the CITY of federal funds for this program. The Agreement may <br />be terminated immediately upon written notice to SUB -RECIPIENT of a loss or <br />reduction of federal grant funds. <br />8 <br />