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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 7, 2008 <br />TITLE: <br />CONTRACT RENEWAL FOR LIBRARY <br />CATALOGING AND PURCHASE OF <br />BOOKS AND MATERIALS <br />(SPEC. NO. 6-167) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 151 Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contracts for library cataloging and purchase of books and <br />materials for a one-year period in the annual amounts as follows: <br />Vendor: <br />Location: <br />Amount: <br />Brodart Co. <br />Ingram Library <br />Services, Inc. <br />DISCUSSION <br />Williamsport, PA <br />La Vergne, TN <br />$ 540,000 <br />$ 40,000 <br />The Library provides adult and youth programs to 134,000 patrons annually. <br />Approximately 40,000 books and materials are purchased yearly including a <br />Spanish concentration of 25 percent. All books and AV materials purchased <br />are cataloged into the Library database and prepped with bar codes and <br />covers prior to placement on the shelves. <br />In November 2006, staff received and evaluated proposals for cataloguing <br />services. Subsequently, on January 2, 2007, the City Council awarded <br />contracts for a one-year period with provision for four, one-year renewals <br />to Brodart Co. and Ingram Library Services, Inc. Both vendors have <br />performed satisfactorily during the previous contract period and staff <br />recommends the first renewal of the contracts. <br />FISCAL IMPACT <br />Funds are available in the Library's Technology & Support Services <br />Operating Materials & Supplies Other Contractual Services accounts (nos. <br />11-216-6391 and 11-216-6291); Adult & Youth Services Books Records Video <br />accounts (nos. 11-212-6651 and 11-213-6651); Adult & Youth Services <br />Operating Materials & Supplies accounts (nos. 11-212-6391 and 11-213-6391); <br />and the Library Grant Fund account (no. 152-222-6651). <br />22B-1 <br />