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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 7, 2008 <br />TITLE: <br />CONTRACT AWARD FOR <br />VEHICLE TIRES <br />(SPEC. NO. 07-072) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1s1 Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for vehicle tires for a three-year period in the annual <br />amount not to exceed: <br />Vendor: Location: Amount: <br />Parkhouse Tire, Inc. Santa Ana $70,000 <br />Scher Tire, Inc. Riverside $70,000 <br />DISCUSSION <br />The Finance and Management Services Agency Fleet Maintenance Division is <br />responsible for the repair and maintenance of the City's approximately 600 <br />operated vehicles. Worn tires must be replaced regularly to ensure safety <br />and efficiency. The various City vehicles utilize a large variety of <br />tires. The contract will provide tires for all vehicles within the fleet. <br />The notice inviting bids was advertised on the December 03, 2007, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br />9 Invitations For Bid mailed <br />5 Invitation For Bid mailed to Santa Ana vendors <br />2 Bids received <br />1 Bid received from a Santa Ana vendor. <br />Bids were received, opened on December 14, 2007. The bids received from <br />both vendors are responsive to the specification and meets the City's <br />requirements. Maintaining two vendors under contract allows Fleet the <br />flexibility to procure the appropriate tires for each vehicle. <br />22C-1 <br />