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FULL PACKET_2007-08-06
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FULL PACKET_2007-08-06
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1/3/2012 4:38:19 PM
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1/1/2008 1:30:30 PM
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City Clerk
Doc Type
Agenda Packet
Date
8/6/2007
Destruction Year
2012
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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 6, 2007 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />ASPHALT CONCRETE MATERIALS <br />(SPEC. NO. OS-066) <br />C~- <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1~` Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Vulcan Materials Co. for asphalt concrete materials <br />for a one-year period in an annual amount not to exceed $90,000. <br />DISCUSSION <br />The Public Works Agency (PWA) performs a variety of maintenance and repairs <br />to the City's water and sewer systems. Tasks include mainline leak repairs <br />to the city's 450-mile water main system, repairs and/or replacements of <br />the 47,000 water services, and repairs and/or replacements of the estimated <br />44,000 sewer laterals. As such, trench cuts are required in order to <br />perform these repairs. The PWA Water Resources Division requires temporary <br />asphalt concrete mix to perform trench repairs in asphalt concrete streets. <br />Permanent asphalt concrete trench resurfacing is provided under a separate <br />contract administered by the Maintenance Services Division. <br />On July 18, 2005, the City Council awarded a contract to Vulcan Materials <br />Co., a Santa Ana vendor, for a one-year period with provision for three, <br />one-year renewals. The vendor has agreed to renew the contract; however, <br />the vendor has requested a seven percent increase due to the rising costs <br />of petroleum-based products. In addition, Vulcan Materials Co. can only <br />offer fixed contract pricing for six months. The vendor is also requesting <br />a $1.00 increase on all contract items, following the initial six-month <br />contract term. Staff verified that the price increase is consistent with <br />the market and that Vulcan continues to offer the best price to the City. <br />The vendor has performed satisfactorily during the past contract period, <br />and staff recommends the second renewal of the contract. <br />22A-1 <br />
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