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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 4, 2008 <br />TITLE: <br />AGREEMENTS AND APPROPRIATION <br />ADJUSTMENT FOR CARNIVALS AT CITY- <br />OWNED PARRS <br />~, <br />`-~ , Cam,..----~" <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1 g` Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute the <br />attached agreement with Fiesta de Carnival in the amount of $22,000 <br />for a one-year term, subject to non-substantive changes approved by <br />the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute the <br />attached agreement with Acosta and Associates in the amount of $18,000 <br />for a one-year term, subject to non-substantive changes approved by <br />the City Manager and City Attorney. <br />3. Authorize the City Manager and Clerk of the Council to execute the <br />attached agreement with "0" Entertainment in the amount of $7,000 for <br />a one-year term, subject to non-substantive changes approved by the <br />City Manager and City Attorney. <br />4. Approve an appropriation adjustment recognizing projected carnival <br />revenue in the amount of $47,000 in the Recreation Special Fees and <br />Donations revenue account (no. 22-01-5799) and appropriate funds to <br />the Recreation Special Fees and Donations expenditure account (no. 22- <br />231-6291). <br />DISCUSSION <br />Requests for Proposal for providing eight carnivals on City-owned parks <br />were issued and mailed to 17 carnival operators. Apre-proposal conference <br />was conducted, and three vendors submitted proposals for consideration. <br />Acosta and Associates, Fiesta de Carnival and ~~O" Entertainment each <br />submitted proposals for review. An evaluation committee consisting of <br />representatives from the Police Department, Fire Department, and Parks, <br />Recreation and Community Services Agency rated the three proposals. The <br />committee rated each proposal based on the operator's ability to <br />successfully conduct carnivals using the following evaluation criteria: <br />25A-1 <br />