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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 4, 2008 <br />TITLE: <br />CONTRACT RENEWALS FOR <br />ROCK, SAND AND AGGREGATE <br />BASE MATERIALS <br />(SPEC. NO. 06-190) <br />~~ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15f Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contracts for rock, sand and aggregate base materials for a one- <br />year period, in the following annual amounts: <br />Vendor: Location: Amount: <br />So Cal Sandbags, Inc. Corona $50,000 <br />West Coast Sand & Gravel Buena Park $75,000 <br />DISCUSSION <br />The Public Works Agency's Water Division provides maintenance and repairs <br />on the City's 450-mile water system. In performing duties for general <br />replacement and emergency water main repairs, the agency requires an <br />assortment of road materials. Rock, sand and aggregate base materials are <br />used as backfill when repairing asphalted surfaces. The contract for rock, <br />sand and aggregate base materials is designed to provide quality products <br />at significant savings based on quantity pricing. <br />To help ensure that all necessary items are available when required, the <br />City Council awarded contracts to both So Cal Sandbags, Inc., and West <br />Coast Sand & Gravel for a one-year period, with provision for four one- <br />year renewals on February 20, 2007. The vendors have performed <br />satisfactorily during the past contract period and have agreed to renew <br />the contracts without an increase in pricing. Staff recommends the first <br />renewal of the contracts. Annual amounts are based upon past usage and <br />staff's projection for the next year. <br />22A-1 <br />