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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 4, 2008 <br />TITLE: <br />AMEND AGREEMENT A-2007-129 WITH <br />ACCO ENGINEERED SYSTEMS, INC. <br />FOR PREVENTIVE MAINTENANCE AND <br />REPAIRS OF AIR CONDITIONING <br />SYSTEMS <br />,~~~ U <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15t Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached <br />amendment to the agreement with ACCO Engineered Systems, Inc. in the amount <br />of $92,000, for a total annual amount not to exceed $257,000, subject to <br />non-substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Building Maintenance division of the Finance and Management Services <br />Agency maintains approximately 40 buildings, including fire stations, <br />recreation and community centers, libraries, City Hall, and the Corporate <br />Yard. These public buildings, ranging from ten to 50 years old, require <br />various levels of service for complex mechanical systems, including air <br />conditioning chillers, ductwork and cooling towers, and hot water boilers. <br />To maintain these systems in good working condition, it is vital to have <br />preventive maintenance and repair services available to ensure the City <br />mechanical systems operate efficiently and safely, and meet all applicable <br />laws and regulations. <br />On June 4, 2007, the City Council approved an agreement with ACCO <br />Engineered Systems, Inc. for a one-year period, with provision for three, <br />one-year renewals, in the first year amount not to exceed $165,000. In the <br />course of regular maintenance and inspection of the Police Administration <br />and Holding Facility, required repairs were identified. These repairs <br />included replacement of the 11-year old cooling tower fill, repair of the <br />main air conditioning duct and replacement of the holding facility hot <br />water heater. With the expenditure of funds for these necessary repairs, <br />additional funds are needed to continue on-going inspections, maintenance <br />and repair for the remaining six months in the contract period. <br />25E-1 <br />