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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 4, 2008 TITLE: AGREEMENT AMENDMENT FOR LANDSCAPE MAINTENANCE SERVICES AT VARIOUS CITY FACILITIES CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1S' Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached agreement amendment with Vista Del Verde Landscape, Inc. dba Bevill Landscape Management for the provision of landscape maintenance services at various public facilities in the amount of $227,830 for a one-year term, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency is responsible for landscape maintenance at various public areas throughout the City. These areas include bike trails, parks, the Santa Ana Police Athletic Activities League building, the Newhope Library, and the Regional Transportation Center. On January 4, 2006, the City Council approved a two-year agreement with Vista Del Verde, with provision for three one-year extensions. A subsequent agreement amendment adding Saddleback View Park, McFadden Triangle, and the Flower Street Bike Trail Extension, was entered into on March 15, 2007. The two-year base agreement expires February 28, 2008. The Parks, Recreation and Community Services Agency is satisfied with the quality of services being provided by Vista Del Verde and is requesting approval of the first one-year extension of this agreement. The current contract includes a base amount of $148,896. This amendment includes a six-percent ($8,934) increase requested by the vendor to cover increased operating costs, and a $70,000 contingency, for a total contract amount not to exceed $227,830. Of this $70,000 contingency, $30,000 will be earmarked for Civic Center special projects. 25G-1