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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 3, 2008 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />REPROGRAPHIC PAPER AND <br />ENVELOPES <br />(SPEC. NO. 05-130) <br />~~ ~ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Unisource Worldwide Inc. for reprographic paper and <br />envelopes for a one-year period in the annual amount not to exceed <br />$llo,ooo. <br />DISCUSSION <br />The Finance and Management Services Agency's Central Services unit orders <br />and takes delivery on copier, specialty paper, and envelopes for use by <br />City agencies and for in-house reprographic service. Additionally, due to <br />the volume of supply required, the Police Department receives direct <br />delivery of copy paper for daily operation, including for use at the <br />Holding Facility. <br />On March 6, 2006, the City Council awarded a contract to Unisource <br />Worldwide Inc. for a one-year period with provisions for two one-year <br />renewals. The vendor has performed satisfactorily during the past contract <br />period and has agreed to renew the contract with a pass through price <br />increase of five percent from the paper mills, effective March 1, 2008. <br />Staff verified the current paper price increase is consistent with the <br />market and Unisource continues to offer us the best price. Staff <br />recommends the final renewal of the contract. <br />22F-1 <br />