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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />APRIL 7, 2008 <br /> <br />TITLE: <br /> <br />CONTRACT AWARD FOR RECREATION <br />PROGRAM BROCHURE <br />(SPEC. NO. 08-016) <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 1 sl Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />tl&z <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Award a contract to Rodger & McDonald Publishers, Inc. for printing and <br />mailing the recreation program brochures for a three-year period, in an <br />annual amount not to exceed $30,000. <br /> <br />DISCUSSION <br /> <br />The Parks, Recreation and Community Services Agency conducts leisure <br />classes and recreation programs at the City's parks and community centers. <br />These programs include sports activities and classes in health, fitness, <br />visual and performing arts, and safety procedures. To effectively market <br />these programs to the widest audience, staff recommends contracting for the <br />production of a recreation program brochure printed and mailed to the <br />community semi-annually. This brochure will also contain several sections <br />in Spanish. <br /> <br />Bids were solicited and opened on March 13, 2008, and evaluated (exhibit <br />1). A summary of the bid invitations and bids received is as follows: <br /> <br />13 Requests For Bid mailed <br />3 Requests For Bid mailed to Santa Ana vendors <br />4 Bids received <br /> <br />The bid received from Rodger & McDonalds Publishers, Inc. is responsive to <br />the specifications and meets the City's requirements. <br /> <br />22H-1 <br />