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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />CLERK OF COUNCIL USE ONLY: <br />APRIL 7, 2008 <br />TITLE: <br />DESTRUCTION OF <br />OBSOLETE CITY RECORDS <br />r <br />:,_~ ,/ <br />i / <br />,~, f~ <br />~w,. ~ <br />CITY MANAGER <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1 °t Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Approve the requests for the destruction of obsolete records from various <br />City departments in accordance with the retention schedule outlined in City <br />Council Resolution 2006-045. <br />DISCUSSION <br />On July 3, 2006, the City Council approved a resolution outlining the <br />records retention schedule for the agencies, departments, and offices of the <br />City. City records are governed by the Public Records Act which provides the <br />time in which records need to be kept. The Citywide Records Team compiled <br />the Citywide Records Retention Schedule which sets forth the retention <br />period for a particular record. The Municipal Code requires that the <br />destruction of a City record be approved by the City Attorney. <br />In accordance with Section 5B of the Citywide Records Retention Schedule <br />Resolution, the City Attorney has approved the list of records proposed for <br />destruction from the departments as outlined in the attached documents. <br />FISCAL IMPACT <br />There is no fiscal impact associated with this item. <br />19C-1 <br />