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Page 1 of 2 <br />Mitre - Ramirez, Norma <br />From: Sheedy, Laura <br />Sent: Tuesday, April 15, 2008 1:51 PM <br />To: Carroll, Robert <br />Cc: Mitre - Ramirez, Norma <br />Subject: RE: The Active Network N.A. <br />Yes. We can keep the original agreement open until we either receive the professional services covered therein, <br />or decide we do not want them. The $75,000 approved by Council in 2005 is allocated for services pursuant to <br />that agreement, and was already approved in 2005. Until that $75,000 is expended, you can continue to receive <br />services through that agreement without further Council approval. <br />The new Maintenance and Support Agreement is for ongoing maintenance. The funds allocated for maintenance <br />and support are from the current fiscal year. Therefore, until those fees reach more than $25,000, per fiscal year, <br />you can continue to extend the term and pay the annual maintenance fee, from current funds, without Council <br />approval. <br />The fiscal year expenditures are calculated at the time the contract is executed. So you have $75,000 for 2005 <br />and $25,000 for 2007/2008. <br />1 am happy to discuss this with you if you have further questions. <br />Thank you <br />Laura <br />From: Carroll, Robert <br />Sent: Tuesday, April 15, 2008 1:40 PM <br />To: Sheedy, Laura <br />Cc: Mitre - Ramirez, Norma <br />Subject: FW: The Active Network N.A. <br />Importance: High <br />Hi Laura. Norma in the C'lerk's Office brought up a good point re: this agreement. The new agreement you <br />worked on gives us the mechanism to pay our maintenance fees annually, since the evergreen language in the <br />original agreement was not acceptable. l understand that we will have to do this on an annual basis. <br />We are still entitled to some professional services under the old agreement (A- 2005 -054) and want to keep that <br />open for now. We also want to move forward with processing the new agreement to pay for our annual <br />maintenance fees. Can we do that without going to Council and increasing the aggregate dollar amount'? Lct me <br />know. Thanks! <br />Robert J. Carroll <br />Senior Management Analyst <br />City of Santa Ana <br />Parks, Recreation and Community Services <br />(714) 571 -4118 <br />Have fun ' Get fit ' Be Hespee fu/ <br />From: Mitre - Ramirez, Norma <br />Sent: Tuesday, April 15, 2008 10:47 AM <br />4/16/2008 <br />