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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />May 5, 2008 <br />TITLE: <br />AGREEMENT RENEWAL FOR FIRE <br />ALARM SYSTEMS MAINTENANCE <br />TIME CLOCK SUPPLIES WITH <br />SIMPLEX GRINNELL <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />AN,D ^ As Amended <br />^ Ordinance on 15` Reading <br />^ Ordinance on 2"d Reading <br />^ implementing Resolution <br />^ Set Public Hearing For_ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached <br />renewal of the agreement with Simplex Grinnell in an annual amount not to <br />exceed $65,000, subject to non-substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />City facilities are equipped with fire alarm systems for the protection of <br />people and property, all requiring inspection, preventive maintenance and <br />repair services necessary to the operation of the alarm system. <br />Additionally, the alarm systems are tested regularly in accordance with the <br />State of California Fire Marshall regulation and National Fire Protection <br />Association rules. <br />After a formal bidding process, the City Council approved an agreement with <br />Simplex Grinnell on November 15, 2004. This agreement provides the fire <br />alarm maintenance for approximately 40 City facilities. The vendor has <br />performed satisfactorily during the past contract period and has agreed to <br />renew the agreement without an increase in pricing. An amount of $8,000 is <br />included to cover existing invoices, and an amount of $5,000 is included <br />for the purchase of Simplex time clocks, service and supplies as used in <br />various city departments. Additionally, a contingency of $14,000 is <br />included to cover emergency services. This will be the final renewal, as <br />staff will submit a new RFP in 2009. <br />25G-1 <br />