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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 5, 2008 TITLE: AGREEMENT WITH JOHNSON-FRANK & ASSOCIATES FOR ON-CALL AERIAL MAPPING AND SURVEYING SERVICES CITY-MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1`` Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached agreement with Johnson-Frank & Associates Inc., subject to non- substantive changed approved by the City Manager and City Attorney, to provide as-needed aerial mapping and surveying services in the amount not to exceed $300,000. DISCUSSION Staff has solicited proposals for as-needed aerial mapping and surveying services. The aerial mapping is required for most street improvement projects to identify existing topography and general drainage patterns. The final aerial map serves as a base for engineering drawings. For final design projects, survey elevations are required to accurately record existing street elevations to assure that the proposed street grades and cross-sections are designed in conformance to City of Santa Ana`s design standards. Staff requested proposals from qualified firms and four firms responded. Two of the six proposals were rated as non-responsive by staff and were therefore disqualified from further consideration. The Review Committee evaluated and rated the firms according to its qualifications, past experience and capacity to perform the required work. Based on the proposals submitted, the ratings for the firms are as follows: FIRM RATING 1. Johnson-Frank & Associates, Inc. 86 2. Huitt~Zollars 78 3. Norris-Repke 74 4. Penco Engineering, Inc. 72 25K-1