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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />PERSONNEL SERVICES DEPARTMENT <br />2006 <br />PERSONNEL SERVICES DEPARTMENT <br />RECORD RECORD RECORD RECORD <br />CATEGORY SERIES DESCRIPTION DATES <br />ENROLLMENT Dental Insurance Employee dental insurance enrollment EE Separated Mar <br />FORMS forms** 2003 and prior <br />(OFFICIAL) <br /> Flexible Enrollment forms for flexible spending EE Separated Mar <br /> Spending, program** 2003 and prior <br /> Section 125 <br /> Life Insurance Employee life insurance enrollment forms** EE Separated Mar <br /> 2003 and rior <br /> Long-Term Employee Long-Term Disability Insurance EE Separated Mar <br /> Disability enrollment forms** 2003 and prior <br /> Insurance <br /> Medical Employee medical insurance enrollment EE Separated Mar <br /> Insurance forms** 2003 and prior <br />EQUAL Employment and Personnel and employment records, EE Separated Mar <br />EMPLOYMENT personnel including application forms*, records 2003 and prior <br />OPPORTUNITY records pertaining to promotions*, layoffs*, <br />COMMISSION terminations*, salaries* and training* <br />(EEOC) <br /> Involuntary Personnel records of terminated employee* EE Separated Mar <br /> termination 2003 and prior <br />OFFICIAL Certification/ Request for Certification and/or EE Separated Mar <br />PERSONNEL Reassignment reassignment forms which document and 2003 and prior <br />FILES Forms authorize hiring, reassignment, or other <br /> employee actions* <br /> Certificates of Certificates issued to EE which show EE Separated Mar <br /> Training completion date of training class(es).* 2003 and prior <br /> Commendation Letters of commendation and/or other EE Separated Mar <br /> Letters congratulatory documents received by and/or 2003 and prior <br /> issued to EE.* <br /> Disciplinary Memorandums, letters, or other records of EE Separated Mar <br /> Actions proposed and/or implemented disciplinary 2003 and prior <br /> action(s)* <br /> Doctor's Notes/ Notes/medical release forms, etc., submitted EE Separated Mar <br /> Medical regarding employee's medical condition.** 2003 and prior <br /> Releases <br /> Drug Screen Pre-placement and drug screening EE Separated Mar <br /> Test authorization and acknowledgement form(s) 2003 and prior <br /> and results of drug screening.** <br />19C-3 <br />