25M - TRAFFIC SIGNAL AND LIGHTING MAINT

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNG 2, 2008 TITLE: CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1S` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager anti clerx of the Council to execute the attached amendment to the agreement with Econolite Traffic Engineering and Maintenance, Inc. (Econolite) in the amount of $130,000 for a maximum contract amount not to exceed $780,000 for the fiscal year 2007-2008 and approve a one year extension in an amount not to exceed $650,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On August 1, 2005, City Council awarded a three-year agreement to Econolite for the routine and extraordinary maintenance of traffic signals and street lights in the amount of $650,000 per fiscal year. This agreement includes a provision for two one-year extensions. In Fiscal Year 2007-2008 there was a need to complete construction of three traffic signal modifications within a very short time. Econolite's services were used to install these traffic signal projects which increased the cost of annual traffic signal contract. In addition, outages in the Floral Park neighborhood required additional street light maintenance services. This amendment will increase the agreement amount to cover the routine traffic signal and street lighting maintenance expenses projected until the end of current contract which ends on August 31, 2008. Since Econolite has performed well during the last three years and their pricing is competitive, staff recommends that the City exercise its option to extend the agreement for one additional year. 25M-1 AM8NDM8NT TO AGR88M8NT PITH BCONOLITB FOR TRAFFIC SIGNAL AND 3TR88T LIGHTING MAINTBNANCB sBRVICBs