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5105 <br />3. The City and the United States Department of Housing and Urban Development <br />will be notified within ten days after receiving notice of any such violation. <br />4. Within 30 days of receiving such notice, appropriate personnel action will be tak- <br />en against such employee, up to and including termination. <br />5. Each such employee shall be required to participate satisfactorily in a drug abuse <br />assistance or rehabilitation program approved for such purposes by a federal, state or local <br />health, law enforcement, or other appropriate agency. <br />X. Expenditure of Funds: SUBRECIPIENT must spend all of its grant amount within 24 <br />months of the grant award (24 CFR 576.35). Any funds not obligated within said timeframe <br />shall be reallocated. <br />II. CITY'S OBLIGATIONS <br />A. CITY shall pay to SUBRECIPIENT from funds received under the ESG when, if and <br />to the extent received from HUD, amounts expended by SUBRECIPIENT in carrying out said <br />program pursuant to this Agreement up to a maximum aggregate amount of Thirty -Four <br />Thousand Five Hundred ($34;500) in installments determined by CITY. Payments shall be made <br />to SUBRECIPIENT through the submission of quarterly invoices (on or before the 15th day of <br />October, January, April and July) in a form prescribed by CITY, detailing such expenses. CITY <br />shall pay such invoices within thirty (30) days after receipt thereof, provided CITY is satisfied <br />that such expenses have been incurred within the scope of this Agreement and that <br />SUBRECIPIENT is in compliance with the terms and conditions of this Agreement. <br />Costs incurred prior to the effective date of this Agreement, accrued as of the first day of <br />July 1, for purposes identified herein will be allowable for reimbursement upon presentation of <br />evidence of and invoices for such expenditures. <br />B. Audit: CITY shall include an audit of the account maintained by SUBRECIPIENT in <br />CITY's annual audit of all funds pursuant to the Code of Federal Regulations and other applica- <br />ble federal laws and regulations. <br />C. Common Rule: Pursuant to CFR 85.40(a), the CITY manages the day-to-day operations <br />of each grant and subgrant supported activities. CITY staff has detailed knowledge of the grant <br />program requirements and monitors grant and subgrant supported activities to assure compliance <br />with Federal requirements. Such monitoring covers each program, function and activity and <br />performance goals are reviewed periodically. <br />D. Environmental Review: In accordance with 24 CFR 58, the CITY is responsible for <br />undertaking environmental review and maintaining environmental review records for each appli- <br />cable project. <br />16 <br />