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5/05 <br />2. As an employee working in conjunction with a federally funded program, the em- <br />ployees of SUBRECIPIENT will be required to: <br />a) Abide by the terms above in statement 1. <br />b) Notify appropriate officials of SUBRECIPIENT and CITY officials of any <br />criminal drug statute conviction for a violation occurring in the workplace not later than five days <br />after such conviction. <br />3. The City and the United States Department of Housing and Urban Development <br />will be notified within ten days after receiving notice of any such violation. <br />4. Within 30 days of receiving such notice, appropriate personnel action will be tak- <br />en against such employee, up to and including termination. <br />5. Each such employee shall be required to participate satisfactorily in a drug abuse <br />assistance or rehabilitation program approved for such purposes by a federal, state or local health, <br />law enforcement, or other appropriate agency. <br />X. Expenditure of Funds: SUBRECII'IENT must spend all of its grant amount within 24 <br />months of the grant award (24 CFR 576.35). Any funds not obligated within said timeframe <br />shall be reallocated. <br />II. CITY'S OBLIGATIONS <br />A. CITY shall pay to SUBRECIPIENT from funds received under the ESG when, if and <br />to the extent received from HUD, amounts expended by SUBRECIPIENT in carrying out said <br />program ursuant to this Agreement up to a maximum aggregate amount of ~" r~ { ~' '"` <br />($ in installments determined by CITY. Payments shall be made to SUBRECIPIENT <br />through the submission of quarterly invoices (on or before the 15th day of October, January, April <br />and July) in a form prescribed by CITY, detailing such expenses. CITY shall pay such invoices <br />within thirty (3d) days after receipt thereof, provided CITY is satisfied that such expenses have <br />been incurred within the scope of this Agreement and that SUBRECIl'IENT is in compliance <br />with the terms and conditions of this Agreement. <br />Costs incurred prior to the effective date of this Agreement, accrued as of the first day of <br />July 1, for purposes identified herein will be allowable for reimbursement upon presentation of <br />evidence of and invoices for such expenditures. <br />B. Audit: CITY shall include an audit of the account maintained by SUBRECIPIENT in <br />CTTY's annual audit of all funds pursuant to the Code of Federal Regulations and other applica- <br />ble federal laws and regulations. <br />C. Common Rule: Pursuant to CFR 85.40(a), the CITY manages the day today operations <br />of each grant and subgrant supported activities. CITY staff has detailed knowledge of the grant <br />16 <br />