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b. Authorized Representative. The Executive Director or his designee shall serve as City Authorized Representative to coordinate, oversee and approve the Services provided by the Contractor. The Executive Director or his designee is authorized to give and receive any notices required herein and to terminate this Agreement as provided herein. c. Research of City Records. City will assist Contractor in researching the Department's record data pertaining to City facilities. d. Review of Contractor's Work Product. City will review the Services provided by Contractor and comment as appropriate. 6. COMPENSA nON AND PAYMENT a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed $130,000.00 during the term of this Agreement. b. At any time, Contractor may propose changes to the rates and charges in Exhibit B by giving City forty five (45) days prior written notice of the proposed rates. The existing rates and charges shall remain effective for any work requested by City prior to City receipt of notice of the proposed rates. No increase in rates and charges shall be effective until and unless made in writing executed by the Executive Director of the Public Works Agency and the City Attorney. c. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. d. Contractor shall submit to City on a monthly basis an accurate accounting of the Services performed by Contractor and a progress report showing the status of completion of the work and related expenditures. e. Contractor agrees to submit to City on a monthly basis a listing of the actual expenses incurred in each item of work. Said submittal will also include the forecasted cost for each item for the upcoming month. 7. FISCAL RECORDS AND AUDIT Contractor shall use recognized accounting methods in preparing such invoices and reports. City reserves the right to designate its own employee representative(s) or its contracted representatives with a certified public accounting firm who shall have the right to audit Contractor's accounting procedures and internal controls of Contractor's financial systems and to examine any cost, revenue, payment, claim, other records or 3 25E-5