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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 2, 2008 TITLE: CONTRACT RENEWAL FOR HAZARDOUS WASTE DISPOSAL SERVICES (SPEC. NO. 07-006) / /~u,------ C Y MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1 sc Reading ^ Ordinance on 2~d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Clean Harbors Environmental Service, Inc., for hazardous waste disposal services for a one-year period in an annual amount not to exceed $65,000. DISCUSSION During operations where materials such as paint, fuel, and solvents are used, hazardous waste material is generated. The waste materials are processed through Central Stores for pick up at the Corporate Yard. Compliance with Environmental Protection Agency regulations requires that an authorized hazardous waste disposal service transport the hazardous materials to an authorized disposal, treatment, or storage facility within 90 days. On March 5, 2007, the City Council awarded a contract to Clean Harbors Environmental Service, Inc. for a one-year period with provision for two, one-year renewals. The vendor has agreed to renew the contract with a five percent price increase, due to the rising costs for transportation and hazardous waste treatment. Staff verified that the increase is consistent with the market and the vendor continues to offer a competitive price for the service. Staff recommends the first renewal of the contract. FISCAL IMPACT Funds are available in the City Yard Operations Fund account (no. 85-107- 6291) and in the various departmental accounts (object code 6291). S~-Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency FG/WO/07-006.R.2: 2 2 ~-~