22F - SURVEILLANCE SYSTEM - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 2, 2008 TITLE: CONTRACT AWARD FOR SURVEILLANCE SYSTEM COMPONENTS (SPEC. NO. 08-052) l G CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15f Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Merjan Enterprises Inc., dba/Save On Video for the purchase of surveillance system components and cabling services in an amount not to exceed $107,000. DISCUSSION A limited number of City facilities are equipped with surveillance equipment, including the Police Administration and Detention Facility, The Depot, and the City Yard. To ensure the safety and security of both staff and inmates, the Detention facility utilizes an automated video and audio surveillance system. The system allows staff to monitor and record incidents in the maximum security areas and all housing modules. To further enhance safety and security, the surveillance system is being expanded to include the booking area and the records section of the jail. The City Yard was constructed with a surveillance system consisting of 19 cameras and two viewing stations to cover its 11.5 acres. The system is 14 years old, not capable of recording, and plagued with poor camera performance and cabling failures. The recommended action will upgrade the surveillance system with state of the art equipment to allow monitoring and recording from monitoring stations at the City Yard, as well as from the Police Department. The notice inviting bids was advertised on July 30, 2008 and bids were solicited. A summary of the bid invitations and bids received is as follows: 3 Invitations For Bid mailed 3 Bids received 22F-1