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<br />CITY COUNCIL MEETING DATE: <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />SEPTEMBER 2, 2008 <br />TITLE: <br />DESTRUCTION OF <br />OBSOLETE CITY RECORDS <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 1 st Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br /><~~ <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Approve the requests for the destruction of obsolete records from various <br />Ci ty departments in accordance with the retention schedule outlined in <br />City Council Resolution 2006-045. <br /> <br />DISCUSSION <br /> <br />On July 3, 2006, the City Council approved a resolution outlining the <br />records retention schedule for the agencies, departments, and offices of <br />the City. City records are governed by the Public Records Act which <br />provides the time in which records need to be kept. The Citywide Records <br />Team compiled the Citywide Records Retention Schedule which sets forth <br />the retention period for a particular record. The Municipal Code <br />requires that the destruction of a City record be approved by the City <br />Attorney. <br /> <br />In accordance with Section 58 of the Citywide Records Retention <br />Resolution, the City Attorney has approved the list of records <br />for destruction from the departments as outlined in the <br />documents. <br /> <br />Schedule <br />proposed <br />attached <br /> <br />FISCAL IMPACT <br /> <br />There is no fiscal impact associated with this item. <br /> <br />19E-1 <br />