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5. RESPONSIBILITES OF CITY <br />a. Documents. City will, upon request, provide Contractor with copies of <br />existing drawings, maps, and other existing information relevant to the Services to be <br />performed as may be readily available to City. <br />b. Authorized Representative. The Executive Director or his designee shall <br />serve as City Authorized Representative to coordinate, oversee and approve the Services <br />provided by the Contractor. The Executive Director or his designee is authorized to give <br />and receive any notices required herein and to terminate this Agreement as provided <br />herein. <br />C. Research of City Records. City will assist Contractor in researching the <br />Department's record data pertaining to City facilities. <br />d. Review of Contractor's Work Product. City will review the Services <br />provided by Contractor and comment as appropriate. <br />6. COMPENSATION AND PAYMENT <br />a. City agrees to pay, and Contractor agrees to accept as total payment for its <br />services, the rates and charges identified in Exhibit B. The total sum to be expended <br />under this Agreement shall not exceed $130,000.00 during the term of this Agreement. <br />b. At any time, Contractor may propose changes to the rates and charges in <br />Exhibit B by giving City forty five (45) days prior written notice of the proposed rates. <br />The existing rates and charges shall remain effective for any work requested by City prior <br />to City receipt of notice of the proposed rates. No increase in rates and charges shall be <br />effective until and unless made in writing executed by the Executive Director of the <br />Public Works Agency and the City Attorney. <br />C. Payment by City shall be made within thirty (30) days following receipt of <br />proper invoice evidencing work performed, subject to City accounting procedures. <br />Payment need not be made for work which fails to meet the standards of performance set <br />forth in the Recitals which may reasonably be expected by City. <br />d. Contractor shall submit to City on a monthly basis an accurate accounting <br />of the Services performed by Contractor and a progress report showing the status of <br />completion of the work and related expenditures. <br />e. Contractor agrees to submit to City on a monthly basis a listing of the <br />actual expenses incurred in each item of work. Said submittal will also include the <br />forecasted cost for each item for the upcoming month. <br />3 <br />