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execution of the live production and secure the audio/visual crew, coordinate lighting to best stage
<br />program and test audio equipment placement for best amplified sound experience.
<br />A Run -of -Show is used by the Project Manager and production team as a guide to supervise the load -
<br />in of stage, audio/video equipment, generators, and set up as well as all aspects of the production
<br />needs to ensure timeliness of set-up for any required city inspections. The Program Run of Show
<br />includes the program and entertainment schedule for the back of the house tech crew and the stage
<br />manager to "call" a show and manage the program that stays within the production schedule and
<br />program timeline.
<br />We schedule the vendor event load -in, which may happen the day before the event. We also
<br />schedule the entire day including, but not limited to, any additional load -ins, set-ups, sound checks,
<br />and tear down. We work with the city staff to be sure that the stage, lighting, and set-up layout are
<br />set to the approved design.
<br />As producers, we have established partnerships with various entertainment entities, to include
<br />Thunder Studios, Estrella Media, Radio QBuena, and promoters that represent a wide range of music
<br />genres. In addition, our agency has established relationships with local Southern California
<br />performers and music groups that have participated in previously produced events. This structure
<br />allows ARAS a broader reach from local artists to large-scale event entertainment. An example of
<br />access to various artists includes but not limited to Los Cadetes de Linares, Lucero, El Dasa, Gustavo
<br />Rivera, and Chiquis. We manage the procurement and negotiation of contracts for each event to
<br />include entertainment, suppliers, vendors, contractors, etc., that are engaged for the project.
<br />We collaborate with local vendors and suppliers as a preference and have a database of food,
<br />beverage service, utilities equipment, rentals, and artisan vendors that can be used, as needed for
<br />optimal outcomes. We manage the vendors from availability to permits and participation.
<br />Our goal is to mitigate issues within the planning process. Each venue is unique and therefore we
<br />always do a walkthrough to review venue electrical layout, facilities, hours of operation, water access,
<br />and work with the city for any permitting that is required.
<br />Our experience includes consulting on production recommendations ranging from media
<br />partnerships to stage backdrops, special lighting, sound, set design and staging, event props and
<br />rentals.
<br />We have an executive team member that has existing relationships and manages the sponsorships
<br />with corporations, foundations, and brands, if needed, for the event.
<br />Our team has experience in working with the cities of Los Angeles, Pasadena, Whittier, Inglewood,
<br />and Long Beach. We understand each city has permit requirements for the use of public space or
<br />venue and ensure we meet the requirements for security, site cleanliness, adherence to any code
<br />established such as stage height, sound/noise code, filming/drone use, food and beverage licensing
<br />and waste management. A team member is assigned to be the liaison with the city to manage the
<br />permits that are required and provide the updates to the Project Manager.
<br />151Page-RFP-24-102 Entertainment Promoter Proposal A;/AS
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