ORANGEWOOD CHILDREN’S FOUNDATION 3

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4. List the positions dedicated to this proposai. Include a description of duties and time allocation for each responsibility. 3 Peer Mentors @ .375 FTE each (Peer Mentor positions are PT 15 hours per week) Job Duties Include: • Participate in Santa Ana Youth Council Activities (i.e. monthly Youth Council meetings, YSPN meetings and planning of the annual youth forum and youth job fair) • Recruit participants and develop an Individual Service Strategy (ISS) for each participant • Intensive case management with a 5:1 peer mentor to participant ratio • Case recording in the VOS database and on -site client files • Be available 15 hours per week in the Orangewood Resource Center • Provide pre -employment services and supportive services • Develop an individualized tutoring program for those participants who are assessed to be basic skills deficient • Provide Post Assessment upon program exit and 12 months of follow-up services 1 Peer Mentor Supervisor @ .25 FTE Job Duties Include: • Participate in the monthly Youth Service Provider Network • Plan and facilitate a monthly communication meeting with peer mentors (invitation will include staff from the City of Santa Ana Workforce Investment Board) • Meet with individual peer mentors on a regular basis to provide supervision and support • Be available to provide support and resources to the FYLP peer mentors and program participants • Assist City of Santa Ana staff during program audits • Ensure contract compliance 1 Staff Accountant @ .05 FTE Job Duties Include: • Track expenditures incurred during the invoice period and prepare an invoice based on the costs incurred as allowed by the contract. • Assist City of Santa Ana staff during financial audits • Attend contract meetings as needed C. Fiscal Capacity 1. Describe the process used to capture and report fiscal data? The OCF Accounting Department consists of five full-time employees, assisted by a full- time Development Department employee who is responsible to collect, enter and report on donation records of receipts from donors. All receipts are handled based on the Cash Procedures document included in the Procurement Policies & Procedures section of this proposal. All information for accounting is maintained in the Financial Edge Software from Blackbaud. The Internal Controls document combined with the Check Signing document, also included in the Procurement Policies & Procedures section of this proposal, describe the payables and check writing functions. The staff accountant processes all county and city billing for government contracts based on monthly reports from .ihe general ledger. At month end closing entries and accruals are completed by various accounting staff members and reports are issued to the Board of Directors via the OCF/Foster Youth Liaison Project 15