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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />OCTOBER 6, 2008 <br />TITLE: <br /> <br />APPROVED <br /> <br />D As Recommended <br />D As Amended <br />D Ordinance on 151 Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />AGREEMENT FOR GENERATOR <br />PREVENTIVE MAINTENANCE AND <br />REPAIRS <br /> <br />i2A~ <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Approve and authorize the City Manager and the Clerk of the Council to <br />execute the attached agreement with Dixie Diesel and Electric Inc., for <br />maintenance and repair services, for a two-year period with provision for <br />three one-year renewals in an annual amount not to exceed $40,000, subject <br />to non-substantive changes approved by the City Manager and City Attorney. <br /> <br />DISCUSSION <br /> <br />The Building Maintenance Division of the Finance and Management Services <br />Agency (FMSA) maintains approximately 50 buildings and is tasked with <br />ensuring that power will be available for essential operations during an <br />emergency. A critical component of the emergency operation plan are 17 <br />diesel and gas powered backup generators, strategically located at City <br />Hall, the Corporation Yard, the Police Administration Building, the <br />Regional Transportation Center, and ten fire stations. To maintain good <br />working condition, the generators require inspection and service semi- <br />annually by factory-trained technicians. <br /> <br />Due to the critical nature of the service, staff determined that basing <br />selection solely on cost was not in the City's best interest. Therefore, <br />requests for proposals for preventive maintenance were solicited on June <br />16, 2008 and four proposals were received. Staff from both the Police <br />Department Facilities Division and the Building Maintenance Division of <br />the FMSA evaluated the proposals in the areas of proposal completeness, <br />technical expertise, strength stability, references and customer service. <br />The evaluation results are as follows: <br /> <br />25J-1 <br />