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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 6, 2008 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />WATERWORKS FITTINGS AND <br />SUPPLIES (SPEC. NO. 07-071) <br />~f <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15' Reading <br />^ Ordinance on 2~d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Ferguson Waterworks for the purchase of waterworks <br />fittings and supplies for a one-year period in an annual amount not to <br />exceed $45,000. <br />DISCUSSION <br />Last year, the Public Works Agency (PWA) Water Division delivered 43,000 <br />acre-feet of water to businesses and residents in Santa Ana. To do so, <br />PWA maintains an extensive distribution system that includes 20 active <br />wells, seven pumping stations and reservoirs, and seven import water <br />connections, as well as miles of water pipe. In order to perform <br />maintenance and repairs on this extensive system, PWA requires an <br />assortment of materials such as valves, adapters, couplings, and clamps. <br />The materials are purchased through the Central Stores warehouse for <br />distribution. The contract for waterworks fittings and supplies is <br />designed to provide quality products at a significant savings based on <br />quantity pricing. <br />On September 17, 2007, the City Council awarded a contract to Ferguson <br />Waterworks, a Santa Ana vendor, for a one-year period with provision for <br />three, one-year renewals. The vendor has agreed to renew the contract; <br />however, the vendor has requested a 17 percent increase due to the rising <br />costs of raw materials. Staff verified that the new pricing is consistent <br />with the market and the vendor continues to offer competitive pricing. <br />Staff recommends the first renewal of the contract. <br />22C-1 <br />