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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 6, 2008 TITLE: CONTRACT RENEWAL FOR PAINT AND SUPPLIES (SPEC. NO. 06-125) d -C.~-== ®~ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s' Reading ^ Ordinance on 2~d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Vista Paint Corporation for paint and supplies for a one-year period in an annual amount not to exceed $85,000. DISCUSSION The Central Stores section of the Finance and Management Services Agency provides an assortment of interior and exterior paints and supplies such as brushes, rollers, and masking tape to departments throughout the City. The Public Works Agency (PWA) and Parks, Recreation and Community Services (PRCSA) utilize the majority of the paint and supplies purchased. The PWA requires industrial and traffic paints for graffiti abatement, fire hydrants, curbs, crosswalks, and lane markings; the PRCSA requires supplies to maintain various recreation centers and park restrooms. The contract for paint and supplies is designed to provide quality products at significant savings based on quantity pricing. On October 2, 2006, the City Council awarded a contract to Vista Paint Corporation for a one-year period with provision for four, one-year renewals. The vendor has agreed to renew the contract; however, the vendor has requested a four percent increase due to the rising costs of raw materials. Staff verified that the new pricing is consistent with the market and the vendor continues to offer competitive prices. The vendor has performed satisfactorily during the past contract period, and staff recommends the second renewal of the contract. 22A-1