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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 6, 2008 TITLE: CONTRACT RENEWAL FOR CHEMICALS - SOIL, PLANT, AND WATER TREATMENT (SPEC. NO. 07-069) ~f / ~°-------- CI Y MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 151 Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contracts for chemicals for a one-year period in the annual amounts as follows: Vendor: Location: Amount: Western Farm Service Santa Ana $70,000 Waterline Technologies, Inc. Santa Ana $50,000 DISCUSSION The Parks, Recreation and Community Services Agency require herbicides, pesticides and fertilizers to control and eradicate weeds and insects and to sustain abundant plant growth in the City's parks. Chemicals such as hydrochloric acid and sodium hypochlorite are required to disinfect public swimming pools, water fountains, sewer system, and water wells throughout the City. The chemicals are purchased through the Central Stores warehouse for distribution to the agencies. The contracts for chemicals are designed to provide quality products at significant savings based on quantity pricing. On September 4, 2007, the City Council awarded contracts to Western Farm Service and Waterline Technologies, Inc., both Santa Ana vendors, for a one-year period with provision for three, one-year renewals. The vendors have agreed to renew the contract; however, due to increases from the chemical manufacturers, Western Farm Service has requested a nine percent increase and Waterline Technologies, Inc. has requested a twenty eight percent increase. Staff verified that the new pricing is consistent with the market and the vendors continue to offer competitive prices. The vendors have performed satisfactorily during the past contract period and staff recommends the first renewal of the contract. 22B-1