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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 6, 2008 <br />TITLE: <br />CONTRACT AWARD FOR <br />CLEAN AIR SEPARATOR SYSTEM <br />(SPEC. NO. 08-049) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15' Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Fleming Environmental, Inc. for the installation of <br />four clean air separator systems in an amount not to exceed $187,019. <br />DISCUSSION <br />The City of Santa Ana dispenses gasoline for use in City vehicles. The <br />fuel is stored in tanks located at the Corporate Yard, the Police <br />Administration Facility, and Fire Stations no. 1, 4, 5 and 6. Since 2001, <br />the California Air Resources Board (GARB) has adopted a number of <br />significant enhancements to gasoline dispensing facilities' vapor recovery <br />systems. Phase I of Rule 461 addressed the transfer of gasoline into fuel <br />storage tanks, and required compliance by April 1, 2005. Phase II, <br />addressing the storage and dispensing of gasoline, requires vapor recovery <br />systems to control emissions. Compliance is required by April 1, 2009. <br />The system collects gasoline vapors that would otherwise escape into the <br />air during vehicle refueling. The fuel tank located at Fire Station #6 is <br />used for dispensing diesel fuel and the tank at Fire Station #1 is <br />scheduled to be converted to diesel and therefore, both are not subject to <br />this statute. The contract will provide for the installation of vapor <br />recovery systems on the storage tanks at the remaining two fire stations, <br />(#4 and #5) the Corporate Yard and the Police Administration building, <br />prior to the April 1, 2009 deadline. <br />The notice inviting bids was advertised on August 27, 2008, and bids were <br />solicited. A summary of the bid invitations and bids received is as <br />follows: <br />9 Invitations For Bid mailed <br />2 Invitations For Bid mailed to Santa Ana vendors <br />2 Bids received <br />22D-1 <br />