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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />CLERK OF THE COUNCIL <br />2008 <br />RECORD RECORD RECORD RETENTION <br />CATEGORY SERIES DESCRIPTION PERIOD <br />AGREEMENT City Council-Approved Includes leases, equipment, services 2003 and Prior <br />(Agmt) (A series) or supplies; may contain attachments <br /> such as deeds, insurance <br /> City Manager-Approved certificates, and RFCA's <br /> (N series) <br />BOARDS & B&C Applications Applications for B&C positions 2005 and Prior <br />COMMISSIONS (B&C) Not Selected received during a calendar year and <br /> not acted u on b the Council <br /> B&C Board Attendance Reports Biannual Attendance reports from 2005 and Prior <br /> City Boards, Committees and <br /> B&C Board Member File, Commissions; includes RFCA's; <br /> Membership Applications and supporting <br /> Roster correspondence re current <br /> members; Reference file for names, <br /> addresses and other data on <br /> incumbent Board/Commission <br /> members. <br />CLERK Miscellaneous Correspondence Includes both incoming and outgoing 2005 and Prior <br />PUBLIC RECORDS Public Records Request Requests from the public for 2005 and Prior <br />REQUEST documents retained by the City <br />CLERK LOGS Claims Against the City Council reports on liability claims 2004 and Prior <br /> Miscellaneous Logs Log of documents received by the <br /> Clerk including summons, <br /> subpoenas, appeals, Alcoholic <br /> Beverage Control (ABC), Personnel <br /> Board findings and other actions <br /> under various SAMC sections <br />COUNCIL MEETING Agendas City Council Meeting Agendas 2005 and Prior <br /> Agenda Packets-By Council Council Meeting Agenda packet 2002 and Prior <br /> Meeting Date materials, e.g., Requests for Council <br /> Action (RFCA's) and backup <br /> information on Council A enda items <br /> Audio and Video Recordings Recordings of Council Meetings 2006 and Prior <br />COUNCIL REQUESTS Certificates and Proclamations Request from the Mayor and Council 2005 and Prior <br /> re uestin resentations <br />FINANCE (Financial Clerk of the Council Operating Budget Copies of Direct Payment Vouchers 2005 and Prior <br />Documents) (DPV's), Materials Releases (MR's), <br /> Purchase Orders (PO's) and other <br /> Clerk ex enditure records <br /> Projects Winning bids (originals) for Council- 2003 and Prior <br /> approved contracts for construction, <br /> improvement, maintenance, <br /> rehabilitation of public facilities <br /> including change orders; contains <br /> RFCA's and insurance certificates <br />19C-6 <br />