Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 17, 2008 <br />TITLE: <br />AGREEMENT WITH CROSSTOWN <br />ELECTRICAL & DATA, INC. FOR <br />CITYWIDE COMMUNICATION AND CCTV <br />SYSTEMS MAINTENANCE AND SUPPORT <br />SERVICES <br />/ -CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2"`' Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the <br />attached two-year agreement with an option to extend the contract for one <br />additional year with Crosstown Electrical & Data, Inc. in an amount not <br />to exceed $50,000 per year, subject to non-substantive changes approved <br />by the City Manager and City Attorney. <br />DISCUSSION <br />The Santa Ana Traffic Management Center (TMC) is a computerized traffic <br />signal system that controls all traffic signals and Closed Circuit TV's <br />(CCTV) in the City. This system utilizes twisted pair cables, fiber <br />optic cables and other methods to provide communication between the TMC <br />and field equipments. These communication systems require routine <br />maintenance and emergency repair due to malfunctions or damage occurring <br />during construction. City staff and our current signal maintenance <br />contractor do not have the expertise and equipment to perform these <br />specialized services. <br />Crosstown was one of the original contractors that installed the City's <br />communication system. They have been performing repair and maintenance <br />of the system for past ten years. Based on the City's experience with <br />Crosstown, staff considers Crosstown to be the most qualified maintenance <br />company to perform the required services based on their knowledge of the <br />City's communication systems, their experienced staff and the exceptional <br />services they provide. <br />The rates charged by Crosstown are very competitive in the industry. To <br />ensure that costs are minimized, all work will be specifically authorized <br />by the Public Works Agency staff. Based on these circumstances, staff <br />recommends an agreement for maintenance and operational support with <br />Crosstown for a period of two years, with a provision for a one-year <br />extension by mutual agreement. <br />25N-1 <br />