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ATTACHMENT D 2008-DJ-BX-OI03 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM REPORTING REOUlREMENTS Program Reports must be submitted annually to the Lead Agency (Sheriffs Department). The Office of Justice Programs (OJP) has established a new permanent reporting period and due date for all JAG reports. The reporting period is January 1- December 31 of each year of the grant. The new due date for program reports is February 1 of each year of the grant. The reporting requirements are designed to provide the grantor agency with sufficient information to monitor grant implementation and goal achievement. The reports must be keyed to your problem statement, goal, objectives and quantifiable performance measures. Specifically, the report should: I. Indicate the status of each goal that was due for completion during a previous reporting period but carried over due to implementation of other problems. 2. State the status of each goal which was scheduled to be achieved during the report. 3. State the corrective action planned to resolve implementation problems and state the effect of these problems on the remaining schedule for achieving the project remaining goals. 4. If appropriate, identify changes that are needed in the implementation plan specified in the grant application to overcome problems. Changes that alter plans and/or goals set forth in the application require prior grantor agency approval and issuance of a Grant Adjustment Notice (GAN). 5. State what technical assistance the grantor agency might provide during the next six month period to help resolve implementation problems. If technical assistance has been provided to resolve implementation problems, state the problems (or tasks) addressed and the results (or impact) of the assistance provided. 6. Based on the performance measures set forth in the grant application (implementation plan), indicate in quantitative terms the results (of the project) achieved both during the reporting period and cumulative-to-date. Explanatory and qualifying statements will be helpful here, especially if project objectives have changed. SPECIAL REOUlREMENTS Special reporting requirements or instructions may be prescribed for categorical projects in certain program or experimental areas to better assess impact and comparative effectiveness of the overall categorical grant program. These will be communicated to affected grantees by the agency. Please submit all Program Reports via e-mail and direct any questions regarding the grant program reporting to Deputy Dee Dee Kurimay. (714) 935-6869 dmkurimav(wocsd.org: 431 The City Drive South Orange, CA 92868