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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 1, 2008 <br />TITLE: <br />CONTRACT AWARD FOR TOTAL <br />STATION SURVEYING SYSTEM <br />(SPEC. NO. 08-063) <br />~4 ~~ <br />TY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Geodimeter Southwest, Inc. for the purchase of a <br />total station surveying system in the amount of $38,434. <br />DISCUSSION <br />The Public Works Agency's Construction Engineering Division uses two <br />total station surveying systems to electronically measure and record <br />engineering data for street, sewer, and storm drain improvements. On <br />January 7, 2008, the City Council approved the replacement of one of the <br />surveying systems, as the two systems are approximately 20 years old and <br />a lack of replacement parts has made the units obsolete. Staff is <br />satisfied with the replacement system and would like to replace the <br />second unit. <br />The notice inviting bids was advertised on September 19, 2008 and bids <br />were solicited. A summary of the bid invitations and bids received is <br />as follows: <br />4 Invitations For Bid mailed <br />2 Bids received <br />Bids were received, opened on October 7, 2008 and evaluated. Bid <br />results are as follows: <br />Vendor: <br />Amount: <br />Location: <br />Geodimeter Southwest, Inc. <br />A11en Associates, Inc. <br />$ 38,434 <br />$ 40,200 <br />Camarillo <br />Anaheim <br />22A-1 <br />