DOUBLETREE HOTEL SANTA ANA/ORANGE COUNTY AIRPORT 7 -2008

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INSURAnoE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES N-2008-163 5 CJ-~"l CLERK OF COUNCIL DATE: ia-IR-o~' SPECIAL EVENT AGREEMENT THiS AGREEMENT made and entered into this 23`s day of September, 2008 by and between the Doubletree Hotel Santa Ana/Orange County Airport (hereinafter "Doubletree"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of holding special event banquets. B. Doubletree represents that it is able and willing to provide such services to the City. C. [n undertaking the performance of this Agreement, Doubletree represents that it is knowledgeable in its field and that any services perfomded by Doubletree under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: I. SCOPE OF SERVICES Doubletree shall provide event services, including catering, servers, sound system and facility, as set forth in Exhibit "A" attached hereto, for the Santa Ana Police Department Awazds Banquet to take place at the Doubletree Hotel Santa Ana/Orange County Airport, on April 17, 2009 (hereinafter "said Event"}. Doubletree services shall include: • Use of meeting room. • Provide tables, seating and equipment, including the sound system and podium; • Catering of the event, including preparation and service, for approximately 300 people; • Cash baz with bartender • Parking, including valet parking • Set up, take down and clean up of said Event. Z. COMPENSATION a. City agrees to pay, and Doubletree agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended pursuant to this Agreement shall not exceed $25,000.00 during the term of this Agreement.