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<br />City of Santa Ana <br />08-CaIHome-4922 <br />Page 3 of 5 <br /> <br />EXHIBIT C <br /> <br />8. Revortina Reauirements <br /> <br />A. During the term of this Agreement, and no later than 30 days after the end of <br />each calendar quarter, the Contractor shall submit to the Department a <br />performanca report on form provided by the Department. <br /> <br />B. During the term of this Agreement, and no later than 30 days after June 30'" of <br />each year, the Contractor shall submit, upon request of the Department, an <br />annual performance report on form provided by the Department. <br /> <br />C. During the term of this Agreement, the Department reserves the right to request <br />other forms or reports as may be necessary or required. <br /> <br />9. AuditJRetention and Insoection of Records <br /> <br />A. The Contractor shall retain all books and records pertaining to performance of <br />this Agreement for a minimum of three years after the expiration of the <br />Agreement and any and all amendments hereto, or for three years after the <br />conclusion or resolution of any and all audits or litigation relevant to this <br />Agreement, whichever is later. <br /> <br />B. The Contractor shall adequately document each transaction to permit the <br />determination, through an audit if requested by the Department, of the accuracy <br />of the records and the allowability of the expenditUres paid in whole or in part, <br />with CalHome funds. If the allowability of an expenditure cannot be determined <br />because records or documentation are inadequate, the questionable expenditure <br />will be disallowed. The Contractor shall reimburse the Department for the <br />amount of any disallowed expenditures of the Contractor or its agents or <br />subcontractors. Determination by the Department of allowability of any <br />expenditure shall be final. <br /> <br />C. The Department does not require a routine audit of the Contractor's books; <br />provided, however, the Contractor shall comply with any reasonable demand by <br />the Department for an audit of the Contractor's activities related to this <br />Agreement. If the Department provides the auditor, the Department will pay for <br />the cost of the audit; otherwise, the Contractor shall pay the cost of the audit. <br /> <br />D. Conlractor agrees that the Department or its delegatee will have the right to <br />review, obtain, and copy all records pertaining to performance of this Agreement. <br />Contractor agrees to provide the Department or its delegatee with any relevant <br />information requested and shall permit the Department or its delegatee access to <br />its premises, upon reasonable notice, during normal business hours for the <br />purpose of interviewing employees and inspecting and copying such books, <br />records, accounts, and other malerial that may be relevant to a matter under <br />investigation for the purpose of determining compliance with Government Code <br />section 8546.7. Contractor further agrees 10 maintain such records for a period <br />of three (3) years after final payment under the contract. <br />