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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 2, 2009 <br />TITLE: <br />CONTRACT RENEWALS FOR <br />ROCK, SAND AND AGGREGATE <br />BASE MATERIALS <br />(SPEC. NO. 06-190) <br />9 <br />~'- ./ -- <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15' Reading <br />^ Ordinance on 2~d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contracts for rock, sand and aggregate base materials for a one- <br />year period, in the following annual amounts: <br />Vendor: Location: Amount: <br />So Cal Sandbags, Inc. Corona $35,000 <br />West Coast Sand & Gravel Buena Park $55,000 <br />DISCUSSION <br />The Public works Agency's Water Resources Division provides maintenance <br />and repairs on the City's 450-mile water system. In performing duties for <br />general replacement and emergency water main repairs, the agency requires <br />an assortment of road materials. Rock, sand and aggregate base materials <br />are used as backfill when repairing asphalted surfaces. The contract for <br />rock, sand and aggregate base materials is designed to provide quality <br />products at significant savings based on quantity pricing. <br />To help ensure that all necessary items are available when required, the <br />City Council awarded contracts to both So Cal Sandbags, Inc., and West <br />Coast Sand & Gravel for a one-year period, with provision for four one- <br />year renewals on February 20, 2007. The vendors have performed <br />satisfactorily during the past contract period and have agreed to renew <br />the contracts without an increase in pricing. Staff recommends the second <br />renewal of the contracts. Annual amounts are based upon past usage and <br />staff's projection for the next year. <br />22B-1 <br />